It is important that as a caterer you have a contact that you can enter into with clients in order to protect your company legally and also to keep the client happy by letting them know exactly what to expect from your services. Here are some clauses that you might consider including in your business agreement before approaching a lawyer for further discussion.

1) The parties. The client should provide the name of a representative to handle all matters concerning the event or events in question.

2) Set out the date, time and location of the event and clearly state the right that the client has to change these details.

3) List exactly what the caterer is obligated to provide in the way of the menu, food preparation, delivery, decorations, linen, and service. The clients obligations should also be listed and these may include provision of kitchen facilities, furniture and equipment.

4) Include some clauses to protect your liability and cover your losses in the case that guests at the event cause damage.

5) Reassure guests with a statement about your liability insurance policy, your license and your compliance with local regulations.

6) Let the client know the percentage of the full payment that you need to receive in advance as a deposit and let them know their rights, if any to a refund.

7) Set out a timeline for clients to change and confirm guest numbers.

Let the client know the price for the proposed catering service and let them know their payment options

9) Specify how any disputes can be resolved through arbitration or other means.

These are just a few clauses that you could consider including in your contract. Try to have a contract with terms that are clear for both parties and one that offers flexibility to both parties.